About Star Refrigeration

Star Refrigeration is the UK’s largest independent industrial refrigeration engineering company, founded in 1970, working with customers from design to commissioning and maintenance, supported by a nationwide branch structure. The company is comprised of six business units and currently has around 400 employees throughout the group. We are an Investors in People Platinum accredited employer and recognise the important role our employees play in our success which is why they are at the heart of everything we do. We aim to support and encourage our employees to pursue their interests and provide development opportunities to ensure they have rewarding and fulfilling careers.

The Contracts Support Team

Situated within the Design Department, Contracts Support is a small team who work closely to support, in the main but not limited to Contracts staff throughout the UK.

The Role

Working as part of a small team, the duties within the role are broad and include a range of different responsibilities, which include but are not limited to the following:

Responsibilities

• Administrative support

Providing high quality support to the contracts team as and when required, including information gathering and report issuing

• Production of documents

This will include technical O&M Manuals, Quality Dossier, Drawings, Safety Signage etc, using a number of packages you will compile documents to a high standard and work to tight deadlines

• Produce purchase orders and Invoices

Part of the role will include using the Company’s ERP system to produce purchase orders and invoices, you will liaise with various teams to ensure accurate and timely creating and issuing

• Supplier invoice queries

Using the ERP system you will liaise with a number of people throughout the company to answer any queries in a timely manner

• Inventory movement

This is a combination of using the ERP system and at times liaising with our other departments and / or our sister company

• Data collection and reconciliation

Using existing processes, you will collate information and reconcile for Finance on a monthly basis, this will require input from other departments within the organisation

• Updating and Issuing reports

You will update existing reports and gather information for the Design Department to update specific reports and issue on a monthly basis

• Arrange travel, accommodation and car hire

On a weekly basis for our site based staff and when required to support large hotel bookings for large meetings or conferences

• Liaise with external suppliers

To ensure timely and accurate fulfilment of e.g. signage and negotiate rates with hotels

The Candidate

The successful candidate must have:

• Previous administration experience, preferably in a similar role

• A flexible approach, as often tasks can be reactive

• Good negotiating skills

• Good problem solving skills and be solution focused

• Excellent attention to detail

Candidates will be expected to demonstrate knowledge and experience in areas including:

• Providing Administration Support in a similar environment

• The use of ERP Systems

• Producing documentation

• Good knowledge of Word and Excel

• Ability to work to tight deadlines and prioritise workload

• Ability to work as part of a team

An excellent remuneration package is available including:

Annual leave: 35 days inclusive of bank holidays

Pension: 8% non-contributory pension with option to make additional voluntary contributions with company top up based on the level of AVC’s

Twice yearly salary reviews with reference to RPI

Professional Development: biannual reviews on development to encourage career growth

Private Medical insurance available after 6 months of employment with additional family option

Permanent Health Insurance: generous long term illness cover equal to 50% of salary with continuation of company pension contributions

Life Assurance: 6 x annual salary

Employee Assistance Programme: 24/7 phoneline offering practical support and access to counsellors

Star Share Ownership Plan: option to become a company shareholder through pre-tax saving scheme

Cycle to Work and Electric Vehicle Leasing salary sacrifice schemes

Annual company profitability bonus

Employee Milestone bonus, including increased holiday entitlement

Application process

Respond to this advert with a current CV and cover letter.

A selection of candidates will be shortlisted for interview where a suitable time and date will be organised.

We regret that due to the high volume of applications we are unable to acknowledge every application.

First stage interviews may be carried out remotely, via video call prior to a face to face interview.

The successful candidate will be notified and a start date agreed.

Contact email

hr@star-ref.co.uk

Closing date

11th October 2024